Taskade Review: Best Unified Remote Collaboration Workspace

Looking for a tool to boost your team's productivity while working remotely? Read this comprehensive review of Taskade, the ultimate unified collaboration workspace that streamlines tasks, notes, and communication in one place. Discover how Taskade can transform the way your team works and help you achieve your goals faster and smarter.
Mohammed Wasim Akram
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Last Updated: April 8, 2023
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Are you struggling to manage your remote team's projects, communication, and tasks all in one place? Do you find yourself constantly switching between different tools and platforms, losing track of important details, and missing deadlines?

If so, you're not alone. In today's fast-paced world, remote work has become the norm rather than the exception. With remote work, comes a host of challenges - from staying organized to keeping everyone on the same page.

As someone who's worked remotely for years, I know how challenging it can be to stay organized and productive without the right tools. That's why I was excited to try Taskade, the unified workspace that promises to make remote collaboration simple and efficient.

But does it deliver on its promise? In this review, I'll share my experience using Taskade and give you an inside look at what it's like to use this tool. So buckle up and get ready to discover the best remote collaboration workspace out there.

Introduction of Taskade

Taskade is an all-in-one remote collaboration workspace tool that helps teams stay organized and connected. It combines task and project management, note-taking, mind mapping, and video chat in one easy-to-use platform.

With customizable workflow options and unlimited sharing capabilities, Taskade makes it simple for teams to work together no matter where they are.

One of the key benefits of Taskade is its customizable workflow options that allow users to organize tasks according to their preferences. It offers multiple views, such as a list, board, calendar, mind map, org chart, and action views, to help teams manage their projects efficiently.

Taskade is particularly useful for businesses that operate remotely or have teams located in different parts of the world. It enables them to collaborate and communicate in real-time using video chat, screen sharing, and real-time collaboration features.

With Taskade, users can easily share projects with clients, guests, and teams to chat and collaborate in one place. This makes it easy to get feedback, make revisions, and track progress.

Taskade also offers features like recurring tasks, natural language recognition, and drag-and-drop task organization to help users stay on track and get more done.

Overall, Taskade is an excellent unified remote work collaboration tool that offers a wide range of features to help businesses streamline their work processes and improve productivity.

Taskade is a company that believes in the power of remote work and using one unified workspace to help teams stay connected and work more efficiently.

With Taskade, teams can bring their tasks, notes, and communication into one place, cutting down on the need for multiple tools and increasing productivity.

The name Taskade is a blend of the words "task" and "cascade," reflecting the company's commitment to turning chaos into organized, cascading tasks.

The company was founded by John Xie (CEO), Dionis Loire (CPO), and Stan Chang (CTO) and has received investment from notable entities such as Y Combinator, Grishin Robotics, TRAC VC, and several other individuals.

Main Features of Taskade

In this section, I will discuss the main features of Taskade, the best unified remote collaboration workspace. With Taskade, you can stay organized, communicate with your team, and work together in real-time.

This section will cover the key features that make Taskade a powerful and versatile tool for managing your tasks and projects. Whether you're working on a small team or a large project, it has everything you need to stay productive and focused.

AI Content Writer

Taskade's AI Writer is an AI-powered natural language processing system that generates written content such as text, articles, and social media posts. It uses machine learning algorithms to analyze data and create coherent, human-like text, replacing human writers in specific writing tasks.

However, it cannot fully replace human writers since AI lacks a deep understanding of language, context, and human emotion. AI Writer can help content creators, businesses, and news organizations save time and effort in producing a large volume of written material.

The Taskade AI is a 24/7 writing assistant that helps you create high-quality content by generating summaries, action items, and insights, providing real-time suggestions and rewrites, brainstorming new ideas, generating instant outlines, and more.

It also streamlines your workflow and provides productivity-enhancing tools to help you get more done in less time. Taskade AI is available on desktop and mobile and has various features such as AI Translate, AI Outliner, and AI Assistant.

Tasks & Projects Management

Taskade is a versatile task and project management platform that allows users to organize their tasks and projects in various views such as list, board, calendar, mind map, org chart, and action views.

Users can customize their workflow, create tasks, assign them to team members, set due dates, track progress, and use timers to stay on top of everything.

With unlimited archived and completed projects, users can easily manage multiple projects across different teams and workspaces.

Taskade also features a Project Activity feed that keeps users updated on all the changes made to their projects. The platform is accessible from anywhere and provides seamless productivity through real-time syncing between all apps.

Taskade's ability to create unlimited levels of subtasks, and turn tasks into structured checklists, kanban boards, org charts, and mind maps makes it easy to break down complex projects into manageable steps.

With Taskade, users can transform their chaotic to-do lists into a clear, organized series of steps, so they can tackle their work one checkmark at a time.

Notes & Docs Organization

Taskade offers a simple and structured writing experience, perfect for organizing all your notes and documents.

With unlimited hierarchy and collaborative editing, you can create and edit notes with ease, making it a great replacement for Notion, Google Docs, and Obsidian.

Whether you're a student looking to organize your class notes, or a business professional looking to keep track of meeting notes, Taskade has got you covered.

It allows you to create notes with a simple click and organize them into lists, folders, and even project boards.

This feature also allows you to collaborate with your team in real-time, so everyone can contribute to the same document simultaneously. You can even set permissions to control who can access and edit your notes.

In addition, Taskade provides templates like the Cornell Note-Taking Method and meeting notes templates, which are perfect for pairing with the student assignment tracker template. With Taskade, you can easily take control of your notes and documents and stay organized.

Mind Mapping Tool

Taskade offers a powerful Mind Mapping Tool to help you organize and visualize your thoughts and ideas. With the Mind Map view, you can easily create mind maps, track progress, and switch between multiple project views.

You can even embed real-time mind maps onto your website or blog. Mind maps are hierarchical diagrams that allow you to display relationships between concepts in a visually appealing way. They help with information retention, creativity, and breaking down complex ideas into smaller steps.

Taskade offers a range of free mind map templates to help you get started, and their cross-platform tool is available on the Web, Mobile, Windows, and Mac.

By collaborating with others on mind maps, you can ideate and come up with better solutions to your problems. Creating a mind map with Taskade is simple, and the software offers a range of other useful productivity features to help you stay organized and productive.

Video & Chat Communication

Taskade's video and chat communication feature allows teams to have great meetings with built-in video chat, screen sharing, and real-time collaboration. This feature replaces other tools like Slack, Zoom, and Microsoft Teams.

With Taskade, your team's data syncs instantly on every device, enabling you to edit, comment, and video chat on the same page.

This feature streamlines team communication and collaboration by allowing you to effortlessly hop onto calls with team members while working on a project or share a link with external clients for quick and efficient meetings.

Taskade makes communication and teamwork easy and seamless by allowing you to chat and communicate with your team in real-time, right where your work is. You can stay connected and informed with instant notifications across Taskade's web, mobile, and desktop apps.

Additionally, the screen-sharing feature is available in Taskade's web and desktop app, making it easy to collaborate with your remote team or clients.

You can effortlessly share your screen, whether it's a single window, full-screen, or an entire browser tab. With Taskade's video and chat communication feature, you can say goodbye to complicated and confusing screen sharing, and hello to seamless teamwork!

Pricing Structure of Taskade

In this section, we'll take a closer look at the pricing structure of Taskade. As with any software, pricing is an important consideration when choosing a collaboration tool. We'll explore the different plans Taskade offers, the features included in each, and whether they offer value for money.

Taskade offers several pricing plans that cater to individuals, teams, and businesses. Here are the pricing plans offered by Taskade:


  • Offers 1 workspace, 3 members, 250 MB storage, 7-day project history, 1,000 AI generations per month, access to 500+ AI templates, and essential features.


  • Costs $4 per month (billed annually) or $8 per month (billed monthly)
  • Offers everything in Free plus 2 GB storage, 1-month project history, 5,000 AI generations per month, 3 attendees per video meeting, calendar integration & syncing, and guest sharing and links.


  • Costs $8 per month (billed annually) or $16 per month (billed monthly)
  • Offers everything in Starter plus 2 workspaces, 5 members, 5 GB file storage, 3-month project history, 10,000 AI generations per month, 5 attendees per video meeting, and cloud upload integration with Google Drive, Dropbox, and more.


  • Costs $19 per month (billed annually) or $39 per month (billed monthly)
  • Offers everything in Free plus 5 workspaces, 20 members, 20 GB storage, 6-month project history, 50,000 AI generations per month, 20 attendees per video meeting, calendar integration & syncing, advanced team permissions, and guest sharing and links.


  • Costs $49 per month (billed annually) or $99 per month (billed monthly)
  • Offers everything in Pro plus 20 workspaces, 50 members, 100 GB file storage, 1-year project history, 250,000 AI generations per month, 100 attendees per video meeting, external team collaboration, 5,000+ automations, and cloud upload integration with Google Drive, Dropbox, and more.


  • Costs ₹99 per month (billed annually) or ₹199 per month (billed monthly)
  • Offers everything in Business plus unlimited workspaces, 100 members, 1,000 GB storage, 5-year project history, unlimited AI generations per month, 300 attendees per video meeting, and secure and simplify access with Single Sign-On (SSO) through OKTA, Google, Azure, and more.


  • Contact sales for pricing
  • Offers organization-wide deployment, automated license management with SCIM, access to premium 24/7 support and guaranteed SLAs, enhanced visibility with SIEM integrations and audit logs, and scale across the entire organization risk-free with the flexible licensing program.

Taskade accepts major credit cards, Apple Pay, Google Pay, and more through Stripe. With Taskade's 100% satisfaction guarantee, users can get a full refund within 30 days if they're unsatisfied with their upgrade. The Free Plan is free, and there are no monthly upload or storage limits.

PROS of Taskade

In this section, we will explore the many advantages of using Taskade as a unified remote collaboration workspace.

With a rich set of features, cross-platform compatibility, a user-friendly interface, and seamless integrations, Taskade makes it easy for users to stay organized, collaborate effectively with team members, and manage tasks efficiently.

We will delve into each of these pros and provide possible use-case examples to illustrate how Taskade can help streamline workflows and boost productivity.

  • Rich Set of Features: Taskade offers a range of features that can help users stay organized, collaborate effectively with team members, and manage tasks efficiently. For instance, you can use the chat feature to communicate with colleagues in real-time and work collaboratively on a project. Additionally, Taskade's templates can help users get started with new projects quickly.
  • Cross-Platform Compatibility: Taskade is available across all major platforms, including Windows, MacOS, iOS, and Android. This means users can access it from any device, making it easier to stay on top of tasks and collaborate with team members no matter where they are. For example, if you are working remotely, you can use Taskade to stay organized and keep track of your work.
  • User-Friendly Interface: Taskade has an intuitive and highly interactive graphical user interface (GUI) that is easy to navigate. Users can easily create and manage tasks, customize the interface, and collaborate with team members using the chat feature. The simple and clean UI makes it easy to stay organized and focused on your tasks.
  • Great Customer Support: Taskade's support team is highly responsive to user feedback and requests, and they continuously work to improve the platform's features and functionality. This ensures that users always have access to the latest updates and improvements. If you encounter any issues or have suggestions, the support team will quickly respond and work towards a resolution.
  • Working Mobile App: Taskade's mobile app is highly optimized for smaller screens and offers a seamless user experience. Users can easily manage tasks, collaborate with team members, and access all the features of the platform on the go. You can use the app to stay on top of your tasks while on the move and be productive from anywhere.
  • Useful Integrations: Taskade offers integration with other apps, including Google Calendar, Apple Calendar, Gmail, Dropbox, Google Drive, Outlook, WordPress, Zapier, and many more. This makes it easier for users to manage their tasks and deadlines in one place. For example, you can use Taskade to integrate with Google Calendar to keep track of deadlines and schedule appointments.
  • High Customizability: Taskade allows users to customize the platform to their specific needs, including creating files, color-coding, and organizing tasks in various ways. This makes it easier for users to stay organized and focused on their goals. You can customize the platform to your liking and create an environment that suits your needs and preferences.
  • Built-in Video Call: Taskade has a built-in video call feature, which saves users time and money as they do not have to use separate apps for video conferencing and note-taking. You can easily start a video call with your team members from within the platform and collaborate more effectively.
  • Intuitive User Experience: Taskade's interface is simple, yet beautiful, making it easy for users to understand and navigate. The platform's UX is also highly intuitive, ensuring users can quickly and easily accomplish their tasks. The simple and intuitive design makes it easy to use for anyone, even those with little technical expertise.
  • Multi-Workspace Support: Taskade allows users to create multiple workspaces and sub-workspaces, making it easier to manage multiple projects and collaborate with different teams. You can create different workspaces for different projects and keep them separate, making it easier to stay organized and focused.
  • Ready-to-Use Templates: Taskade offers ready-made templates in various categories, making it easier for users to replicate and start fresh with new projects. You can use the templates to quickly create new projects without starting from scratch, saving you time and effort.

CONS of Taskade

In this section, we'll discuss the drawbacks of Taskade, an all-in-one remote collaboration platform. Although Taskade offers a comprehensive range of features, there are a few downsides that users may want to consider before committing to the platform.

From pricing to collaboration limitations and notifications, we'll explore the cons of Taskade to help you make an informed decision.

  • Limited Free Plan: Taskade's free plan offers limited storage and limited features, which can be inconvenient for users who need more resources to manage their tasks and projects. This can be a drawback for individuals and small teams who are on a tight budget and cannot afford the paid plans.
  • Expensive Pricing: Taskade's pricing can be quite steep, especially for larger teams or businesses. This can be a significant disadvantage for users who are looking for a more affordable task management tool. It may not be the most cost-effective option for users on a tight budget.
  • Limited Collaboration: Taskade's collaboration features are limited, making it difficult for teams to work together effectively on projects. This can be a disadvantage for users who need to collaborate on complex projects and require more robust collaboration tools.
  • Incomplete Notifications: Taskade's notifications can be incomplete and lack important information, making it difficult to keep track of progress and updates. This can be frustrating for users who need to stay on top of their tasks and deadlines.
  • Dependency on the Internet: Taskade requires a stable Internet connection to function properly, which can be a significant disadvantage for users who need to access their tasks and projects offline or in areas with poor connectivity.
  • Lack of API: Taskade's lack of API integration can be a drawback for developers who want to customize their workflows and integrate Taskade with other tools and services. This can limit the flexibility and functionality of the platform for advanced users.
  • Lack of Webhook: Taskade currently does not support webhook integration, which can limit the automation capabilities of the platform and make it difficult to connect with other apps and services without using any third-party integration apps like Zapier.
  • Limited Integrations: Taskade's native integrations are limited, which can be inconvenient for users who need to connect with other apps and services to manage their tasks and projects.
  • Slight Learning Curve: Taskade's interface and features may have a slight learning curve for some new users, which can be a disadvantage as users may need to invest some time in learning how to use the platform effectively.


Taskade has been a game-changer for remote teams looking to collaborate more effectively. With its intuitive interface, a diverse range of features, and easy-to-use tools, Taskade has revolutionized the way we work together.

If you're looking for a unified workspace that can keep your team organized and productive, then I highly recommend giving Taskade a try. You won't be disappointed.

But don't take my word for it. Try Taskade for yourself and see how it can transform the way you work and collaborate remotely.

Have you tried Taskade before? What are your thoughts on it? Share your experience with us in the comments below.

Also if you have any questions or feedback about this review, please feel free to express your thoughts in the comment section.

Don't forget to share this post with your colleagues and friends who are also looking for the best remote collaboration tool out there.

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Article Author
Mohammed Wasim Akram
Hello myself Wasim, I’m from the city of Mother Teresa Calcutta (currently Kolkata), which exists in India, a country of unity in diversity.I belong to the sales and marketing field with 10+ years of experience. In December of 2017, I switched my career from a 9 to 5 traditional job to the digital entrepreneurship.Currently, I am a Google and HubSpot certified Digital Marketer, a WordPress Specialist, Web Designer & Strategist and the founder of SyncWin.
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