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Plutio Review: Best All-in-One Business Management Toolkit

Looking for a powerful tool to manage your business and projects? Check out this comprehensive review of Plutio, the all-in-one platform that can help you streamline your workflow and boost your productivity. Discover how this toolkit can take your business to the next level!
Mohammed Wasim Akram
Blog Post Author
Last Updated: April 7, 2023
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Picture this: You're a small business owner trying to juggle multiple tasks, from project management to invoicing, while also trying to grow your business. It can be overwhelming, right?

Well, what if there was a tool that could help you streamline all these tasks and allow you to focus on what really matters - growing your business?

That's where Plutio comes in, an all-in-one business and project management platform that has revolutionized my workflow. From tracking tasks to invoicing clients, this platform has it all.

In this blog post, I'll take you on a journey through the features, benefits, drawbacks, and use-case examples of this game-changing tool. Trust me, you won't want to miss out on this one.

From its intuitive interface to its customizability, Plutio has everything you need to take your business to the next level. So, if you're looking for a tool to make your life easier, keep reading to find out why Plutio is the best choice out there.

Introduction of Plutio

Plutio is an all-in-one platform for business and project management. It's a comprehensive tool that enables users to manage their projects, clients, finances, and time all in one place. With Plutio, businesses can streamline their workflows, increase productivity, and stay organized.

The platform provides essential features such as task management, time tracking, invoicing, and project collaboration. Users can create and assign tasks to team members, track the time spent on each task, and generate invoices based on the work completed.

Plutio is also an excellent tool for managing client relationships. Users can store client information, communicate with them directly through the platform, and provide them with access to project progress and files.

The platform is ideal for freelancers, small businesses, and agencies looking to streamline their operations and improve their efficiency. It's intuitive and easy to use, with a simple and clean interface that makes it easy to navigate.

Overall, Plutio is a powerful tool that helps businesses manage their projects, clients, finances, and time more effectively. With its extensive features and user-friendly interface, it's an excellent choice for anyone looking to increase productivity and streamline their operations.

Plutio is a fully bootstrapped, all-in-one business and project management platform empowering anyone to start, run and grow their business from anywhere.

Led by founder and CEO Leo Bassam, Plutio's remote team includes lead developer Dovydas Kukalis, developers Ihor Vasylechko and Ivan Lavruk, and customer support specialist Farvin Kadir.

Plutio was born out of Leo's frustration with juggling multiple apps and subscriptions to manage his business.

Since then, Plutio has gained recognition for its intuitive and customizable platform, winning awards such as "Best Performing SaaS Alternative" and being featured in Forbes' "Top Ten Tools for Freelancers and Micro Businesses."

Main Features of Plutio

In this section, I'll be discussing the main features of Plutio, the all-in-one business management toolkit. With Plutio, you can manage projects, collaborate with team members and clients, automate your workflow, build forms, create proposals, and get paid - all in one place.

Whether you're a freelancer, small business owner, or part of a larger team, Plutio has the tools you need to streamline your business operations and increase productivity. Let's take a closer look at some of the standout features of this powerful platform.

Project Management

Plutio Project Management is an all-in-one solution for managing your projects efficiently, saving you time and money. With Plutio, you can plan, collaborate, and complete projects from one app instead of using multiple apps.

Plutio's project management features are powerful, flexible, and customizable to fit your unique needs. You can easily organize and visualize your work using the list, timeline, Kanban, or calendar views.

Plutio is also collaborative, with all project communications in one place, including documents, comments, conversations, and permissions. Plutio's advanced functionality includes custom fields, custom pages, connections, and integrations.

You can also expand your project management toolkit with features like time tracking, recurring tasks, auto-create projects, easy invoicing, and custom fields.

Plutio Project Management is included in the Plutio Suite, which also includes file sharing, form building, proposal creation, payment processing, and workflow automation.

Plutio is the perfect tool for freelancers, agencies, and small businesses looking to streamline their project management processes.

Tasks System

Plutio Tasks is a task management system that helps freelancers, agencies, and small businesses stay organized and on track with their tasks. It is easy to use and has a smart interface that allows you to filter, sort, and group tasks from multiple projects.

You can view tasks in different formats, such as a simple list, kanban, timeline, or calendar. Plutio Tasks is also flexible, allowing you to add custom fields, color tags, cover images, and more.

With Plutio Tasks, you can create goals, set deadlines, and work down your list. You can also create recurring tasks, get reminders, add subtasks, and set actionable dates. Collaborating with others is made easy with features like task comments, mentions, user permissions, and notifications.

Plutio Tasks is productivity-focused, allowing you to boost your productivity by creating your own workflow and structure using custom fields, task folders, task templates, attachments, and multi-views.

It comes with the Plutio Suite, an all-in-one solution to manage and collaborate on projects, share files, build forms, create proposals, get paid, and automate your workflow.

Plutio Tasks is designed to make finishing tasks simple and fun with features like color tags, subtasks, mentions, drag-and-drop tasks, timelines, and multitask boards. It works with different productivity approaches like the Pomodoro technique and Getting Things Done.

Scheduling System

Plutio Scheduler is an all-in-one appointment and bookings app that simplifies scheduling and manages your availability. It offers personalized schedulers that you can easily share using a link or embed anywhere.

With Plutio Scheduler, you can create one-off availability windows, set minimum notice times, and give yourself buffers between meetings. It also allows you to customize the color palette, add your logo, and show images.

You can sync your calendars, get email confirmations and notifications, and receive push and email reminders for upcoming meetings. The Scheduler also integrates with Zoom and Google Meet to create meeting links for bookings.

Additionally, you can accept payments upfront to confirm bookings with PayPal, Stripe, or Square. The scheduler comes with Plutio Suite, an all-in-one solution to manage and collaborate on projects, share files, create proposals, and automate workflow.

You can easily customize the look and feel of your schedulers and offer multiple durations with their own price points. With Plutio Scheduler, you can take control of your schedule, reduce meeting overload, and easily bill for your time.

Proposals & Approvals

Plutio Proposals is an all-in-one proposal and approval software for freelancers, agencies, and small businesses. It enables users to create on-brand and personalized proposals that impress and win clients.

With its efficient templates and dynamic content, creating proposals is incredibly fast and effortless. Plutio Proposals also offers powerful features such as custom fields, filters, and grouping, and is integrated with contracts, invoices, timesheets, and projects.

Users can also automate their workflow, generate projects and invoices when proposals are signed, and offer packages and add-ons to clients. The software is intuitive and easy to use, with features like multiple signature options, real-time notifications, and deposit requirements.

It also includes a built-in CSS Stylesheet editor for custom styling and supports multiple languages, currencies, and date formats.

Plutio Proposals comes with dozens of tools that help increase productivity and boost conversions and can be used for a variety of industries, including creative and construction.

Contracts & Agreements

Plutio Contracts is a feature that allows users to create legally binding agreements quickly and easily. With this feature, users can send, track, and sign contracts with anyone from anywhere.

Plutio Contracts offers features such as electronic signatures, dynamic content, and customizable templates. Users can also invite as many people as they need to review and sign contracts and receive instant notifications when contracts are opened and signed.

Plutio Contracts is an intuitive and flexible solution that simplifies legal workflows and is accessible from anywhere. It also integrates with other third-party apps to sync data and automate workflows.

Protect your business with Plutio Contracts, the all-in-one solution that simplifies legal workflows and reduces workload and stress levels.

Invoicing & Payments

Plutio's Invoicing & Payments feature is designed to simplify the process of getting paid for work done. With Plutio, sending invoices is fast, easy, and free. You can send branded invoices and track them to know when they're opened and paid.

Plutio Invoicing is customizable and flexible, supporting multi-currencies, installments, and a variety of payment methods. Additionally, it's automated, allowing you to set up recurring billing options and instant notifications.

Plutio Invoicing is packed with advanced features like real-time reporting, item templates, custom fields, and integrations. It's also part of Plutio Suite, an all-in-one solution for project management, collaboration, file sharing, proposal creation, and workflow automation.

You can use Plutio's pre-made templates or create your own custom template. With Plutio, you can get paid on time, every time, with less hassle.

Time Tracking

Plutio Timesheets is a feature that allows you to track your work hours on projects and tasks easily. Whether you're a freelancer or a business owner, Plutio Timesheets can help you bill accurately, set project budgets, and track team workload.

You can also generate invoices for your clients based on your tracked time. Plutio Timesheets is accessible from your browser, desktop, or mobile app. It's intuitive and has powerful tools like custom categories, manual logging, and API integration.

You can export timesheets as CSV files and store them locally or connect Plutio Timesheets with third-party apps like Quickbooks, Freshbooks, Xero, or Wave.

With Plutio Timesheets, you can manage and collaborate on projects, share files, build forms, create proposals, and automate your workflow all in one place.

Inbox & Messengers

Plutio Inbox is a unified messaging tool that keeps all your conversations in one place. You can use it to communicate with your team, clients, and website visitors.

It offers features like direct messaging, channels, and project discussions, which make it easy to collaborate and stay organized. You can also customize your chat widget to match your brand and embed it anywhere.

Plutio Inbox is intuitive, flexible, and powerful, with tools like message-to-task, mentions, and custom roles. With Plutio Inbox, you can automate your workflow, nurture relationships, and get work done from one app.

It's fast, secure, and extremely convenient, with the ability to send and respond to messages from any device. Whether you're a freelancer, small business owner, or team leader, Plutio Inbox can help you stay connected and productive.

Forms & Surveys

Plutio Forms is a tool that lets you create polls, surveys, waivers, order forms, and signup sheets. With an easy-to-use drag-and-drop builder, you can quickly create customizable forms with a variety of input types like dropdown, country, and file uploads.

You can also enrich your forms with media, require signatures, and accept payments. Forms can be shared by a direct link or by embedding the code anywhere.

With Plutio Forms, you can organize, filter, and group forms using custom fields and receive real-time notifications when your forms are submitted.

You can also easily manage form responses and export the data as CSV. Plutio Forms integrates with third-party apps and comes with dozens of features, including multipage forms, file uploaders, and deeply integrated automation through API.

File Management

Plutio Files is a built-in file management system that lets you store and manage your files in one place, right alongside your work. It's a powerful, intuitive tool that makes it easy to keep your files organized and accessible from anywhere.

With Plutio Files, you'll never lose a file again, and you can keep everyone on the same page with digital asset management that just works. You can upload and share files with anyone, even if they don't have a Plutio account.

Plutio Files also lets you collaborate with others through real-time commenting, drag-and-drop conversations, and public views.

With powerful features like a built-in documents editor, file approvals, custom fields, and advanced permissions, Plutio Files streamlines your document workflow and makes managing your files a breeze.

Plutio Files comes with the Plutio Suite, an all-in-one solution to manage and collaborate on projects, share files, build forms, create proposals, get paid, and automate your workflow.

Plutio Files also offers reusable assets, public file links, and a powerful API to integrate and automate Plutio Files with anything. There are no limits on the number of files you can store, and the default file size limit is 100 MB per file, with the option to upgrade to increase the limit to 1 GB.

Pricing Structure of Plutio

In this section, we will take an in-depth look at the pricing structure of Plutio, the best all-in-one business management toolkit available. Whether you're a solopreneur or a growing agency, Plutio offers plans tailored to fit your needs.

With straightforward pricing and unlimited access to all features, you can easily pick a plan that suits your budget and requirements. Let's explore each plan's features and terms in detail.

Here are the details of each plan, including their features and terms as of April 2023:

Solo: $19/month

  • Invite up to 3 clients
  • No contributors
  • White-label option available as an add-on

Studio: $39/month

  • Invite unlimited clients
  • 10 contributors included. $5/month per extra contributor, up to 50 contributors
  • White-label option and Single Sign-On authentication available as add-ons

Agency: $99/month

  • Invite unlimited clients
  • 30 contributors included. $5/month per extra contributor, up to 100 contributors
  • White-label option included and Single Sign-On authentication available as an add-on

Plutio is a reliable platform trusted by over thousands of businesses of all sizes globally. The platform is centralized, meaning you can manage everything in one place and avoid paying multiple subscriptions.

Plutio also offers the following features and terms for their pricing plans:

  • Contributor Features: "Contributors" are custom user roles such as teammates, contractors, managers, or any other role you may need. Each custom role can have its own permission level.
  • No Client Limits: "Clients" are technically contributors but don't count towards the plan's contributors limit. However, unlike fully customizable contributors' custom roles, clients have pre-fixed access and a limited level of permission customization.
  • No Refunds: You can cancel your plan at any time but no refunds will be issued. However, your plan subscription will remain active at its current level through the end of the billing period that you've already paid.
  • White Label Add-on: White-label option available as an add-on for $9/month on Solo and Studio plans, and included for free on Agency and Enterprise plans.
  • Single Sign-On Add-On: single sign-on authentication is available as an add-on for $5/month on Studio and Agency plans and included for free on the Enterprise plan.
  • Student & Non-Profit Discounts: Plutio also offers a 10% discount for students and a 30% discount for nonprofit organizations. You can reach out to them with your student card or non-profit certificate to get the coupon code.
  • All Features Included: All plans offer a complete toolkit to manage and collaborate on projects, share files, build forms, create proposals, get paid, and automate workflow.
  • Free Trial & Discount: All plans come with a 14-day free trial, and you can upgrade or downgrade your plan at any time. If you pay annually, you'll receive a lifetime discount of two months free.

PROS of Plutio

In this section, I will discuss the advantages of using Plutio for business management. Plutio offers various features that can streamline your business processes and increase productivity.

From project management to invoicing, Plutio is an all-in-one solution that can save you time and money. Let's dive into the pros of using this project management toolkit.

  • Highly Customizable: Plutio is highly customizable, giving businesses the flexibility to tailor the tool to their specific branding. With white-labeling options, you can add your logo, colors, and other brand elements to the platform. This feature ensures that your clients and customers will have a seamless brand experience while using your services.
  • Replicable Templates: Plutio's easy-to-set-up templates make it a breeze to replicate tasks for recurring projects. This feature saves you time and streamlines your workflow, allowing you to focus on more critical aspects of your business. For example, if you have a recurring monthly newsletter, you can create a template, and Plutio will automatically generate a new task for you each month.
  • Easy to Use: Plutio's intuitive interface is easy to navigate, reducing the time it takes to learn how to use it. The platform's user-friendly design means that you can spend less time figuring out how to use the tool and more time working on your business. You can quickly create tasks, manage projects, and send invoices with just a few clicks.
  • Recurring Tasks: Plutio's recurring task feature makes it simple to manage tasks that occur regularly. With daily, weekly, or monthly reminders, you can stay on top of your business tasks and never miss a deadline. For example, if you have a recurring monthly meeting, you can set a reminder in Plutio, and it will remind you automatically.
  • Comprehensive Features: With Plutio, you can access a complete suite of features for business management, including proposals, invoicing, tasks, project management, and CRM. It offers more functionality than many other business management tools on the market. With a built-in forms builder, you can replace external tools, streamlining your workflow and reducing the number of apps you need to use. You can create custom forms for customer feedback, event registrations, or any other purpose.
  • Live Web Chat: Plutio's live web chat feature allows for easy communication with prospects directly on your website. This feature allows you to engage with potential clients in real-time, answering questions and providing support, leading to increased customer satisfaction.
  • E-Signing for Security: Plutio's electronic documents with e-signing capabilities make it easy to create custom proposals, contracts, and invoices. This feature eliminates the need for printing and mailing paper documents, saving you time and money. You can create and send documents quickly, and your clients can sign them electronically.
  • Good Value for Money: Plutio is a great value tool for project management, offered at a low price point. The tool's comprehensive features and ease of use make it an excellent investment for businesses of all sizes. You can save money while still accessing the critical features you need to manage your business.
  • API for Better Workflow: Plutio's API allows businesses to integrate the tool with other applications and customize it further. This feature makes it easy to connect with other apps you use, allowing for a more streamlined workflow. You can automate tasks, sync data, and more with Plutio's API.
  • Customer-Oriented: The team behind Plutio is customer-oriented and helpful, working to continuously improve the tool and provide a high standard of service. They listen to feedback from customers and make changes based on their needs, ensuring that Plutio remains a top choice for business management tools.
  • Growing Integrations: Plutio is constantly expanding its list of integrations with popular platforms like Stripe, Zapier, and Integrately. This means that businesses can easily connect Plutio with other tools they use, streamlining their workflow and saving time. For example, integrating Plutio with Stripe allows businesses to easily create and track invoices and payments.

CONS of Plutio

In this section, we will discuss the potential drawbacks of using Plutio. While this is a robust business management tool, it may not be the best fit for everyone. It's essential to weigh the pros and cons of any tool before committing to it.

I will explore the limitations of Plutio and any areas where it falls short, so you can make an informed decision about whether it's the right tool for your business.

  • No Refunds Policy: Plutio's lack of a refund policy can be frustrating for users who are unsatisfied with the service they paid for, leaving them without any recourse. For example, a user who paid for a year's subscription but found the platform unusable due to bugs or confusing UI would not be able to receive a refund.
  • Data Export Limitation: Plutio's inability to export data in a format that can be imported into another tool can be a significant limitation for businesses that need to switch to a different platform. For instance, a user who decides to migrate their project management data to a different tool for better integration with other business systems would not be able to do so.
  • Support Responsiveness: Plutio's support team can sometimes be slow to respond to user queries, and their communication can be ineffective, making it difficult for users to resolve their issues promptly. For example, a user who needs urgent assistance with a critical issue in their project management workflow may have to wait for a long time to receive a response from the support team.
  • Confusion for Beginners: Plutio's user interface can be bulky and confusing, leading to a steep learning curve for new users. This can result in frustration and decreased productivity, as users struggle to navigate the platform. For instance, a new user who is not familiar with project management software may find it challenging to understand how to create tasks, assign them to team members, and track progress.
  • Bugs & Broken Features: Plutio's frequent updates can sometimes result in bugs and broken features, which can negatively impact user productivity and lead to frustration. For example, a user who relies on a specific feature to manage their workflow may find that it no longer works correctly after a software update.
  • Missing Features: Although Plutio offers many great features, there are still some missing features that users may find useful. For example, the ability to make completed tasks disappear from a board or move them to the bottom of the list is a simple yet essential feature that would make task management more efficient.


Plutio is the ultimate all-in-one business and project management platform that offers everything you need to run your business smoothly and efficiently.

With its intuitive user interface, customizable features, and powerful integrations, Plutio is the perfect tool for freelancers, small business owners, and teams.

Its features are designed to streamline your workflow and simplify your business processes, no matter where you are in the world. With Plutio, you can focus on what you do best, grow your business, and achieve your goals.

Now that you've learned about Plutio, I want to know, have you tried Plutio yet? If so, what do you think? Are there any features that you absolutely love or any areas for improvement? Let us know in the comments below!

And if you found this post helpful, please share it with your friends and colleagues so that they too can benefit from the power of Plutio!

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Article Author
Mohammed Wasim Akram
Hello myself Wasim, I’m from the city of Mother Teresa Calcutta (currently Kolkata), which exists in India, a country of unity in diversity.I belong to the sales and marketing field with 10+ years of experience. In December of 2017, I switched my career from a 9 to 5 traditional job to the digital entrepreneurship.Currently, I am a Google and HubSpot certified Digital Marketer, a WordPress Specialist, Web Designer & Strategist and the founder of SyncWin.
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